Emails are known for being quick, cheap, efficient and great for communicating anywhere in the world. Thus they have become an integral part of our communication. Billions have adapted them as preferred mode of work communication. And why wouldn’t they? Look at how accessible emails are! Then came the mart devices making them even more accessible and now you can read, write and send an email while being far from office physically. At AOL support, we bring you some tips to increase your productivity while using emails for work. Read on to find out how:
Write emails for situations that call for an email
Avoid using emails for communication that could be better carried out via a phone conversation or online chat. For example, emails are not the perfect medium when you are discussing or debating to come to a decision. When the communication needs inputs from several people, choose some other means of communication. Write emails for specific information and event updates. For example, write to let people know of a meeting and find out if they can attend. However, our AOL email support team believes, when as many as five people have to decide on a date, time and place to meet, maybe instant message will make it easier to communicate.
Some communication is done better over the phone
At times we won’t make a phone call thinking it may take up too much of time. Once again, it depends on type, urgency and the matter of the communication. There is certain type of communication that may take up too many to and fro exchange of emails, thus ending in taking up a lot more time. Like we said before, technicians at our AOL mail support phone number will often recommend to clients to talk over the phone when you have to check your calendars simultaneously and decide on a date. When you have fewer mails to write and go through, it is easier to concentrate on the important ones and respond faster.
Dedicate an email account for all newsletter subscriptions
Do not use your work email address to subscribe to newsletter lists and email groups. We recommend creating a different email address for this purpose alone. This way, you can give them the attention they deserve in your free time. Nor will your work email inbox be filled up with non-work related emails. Like we say at AOL mail help, there are small steps that you can take to make your email experience much more efficient and convenient.