People check emails for hours in a day. At Gmail support number, we believe thus when you make a mistake in your email, you run a bigger chance of being spotted. Not only yours, but your company reputation also depends on the words that you write. No wonder there are employee dismissals and sometimes even company litigations, all resulting from a single mail sometimes.
When you select Reply All
Think from the point of convenience. If an email has been sent to every employee in an organization and even 50 of them sends a ‘Thank you’ or ‘Noted’ response while hitting Reply All, how many unrequired emails would you have in your inbox? Technicians at Gmail support phone number thus like to advice, hit Reply All when you have some information that is valuable and relevant to all. It could also be a question that many others would like to ask.
Also Read – HOW TO WRITE A PROFESSIONAL EMAIL
When you end up sounding curt
This can happen unintentionally when you are trying to convey a message in brief. While you could have a short conversation and end it with a smile or a pat in the back, the absence of these physical gestures in the digital medium may make you sound a little cold. So keep a place for greetings and pleasantries even in a short mail. Like our technicians at Gmail technical support number UK often like to remind our clients, your client should feel your positive vibe from your email.
When you skip the greeting
Much like we said in the last point, it is also important to address people by their names even if you are replying to an ongoing conversation via email. It is just a courteous and professional gesture that makes the recipient feel respected and not taken for granted. Expert communicators are mindful of such small steps even if they respond to a hundred emails on an average work day.
Emails are also not the right medium to criticize some department or colleague. At Gmail support number, we recommend that you keep them official and write only what you would be comfortable for everyone, including the CEO of your company, to read. Avoid nicknaming people before they have warmed up to you. You never know if the shortened version of their name irks them or not. Be polite and play it safe.
Keep the email short. If you want to use your logo with your signature, see to it that it fits below your name properly and is the right size. Or else, instead of helping your branding it will just keep it an inexperienced look. Our Gmail contact number team would like to wrap it up with an important final tip – Do not share confidential information like ids and passwords over the email.